Academic Policy Updates
This message was shared with all faculty and staff on June 27th, 2025.
Dear Colleagues,
Two academic policies were recently updated in the Policy Directory. The changes are described below.
Registering for Classes during Co-op (PO-17)
The Registering for Classes during Co-op policy has been updated under expedited review to reflect new per-credit charge guidelines. Previously, all students on co-op could take four credits per term free of charge. Under the updated policy:
- Students admitted before Fall 2025 may continue to take four credits per term free of charge from Fall 2025 through the 2026-2027 Academic Year.
- For students admitted Fall 2025 or later, all credits taken while on co-op will be charged on a per credit basis.
- Starting Fall 2027, all students, current and incoming, will be charged on a per-credit basis for all credits taken while on co-op.
Please note, an email was sent on May 22, 2025, to advisors, deans and undergraduate associate deans that clarified this new billing rule change, which takes effect beginning Fall 2025. It was noted that exceptions are necessary for charging for courses on co-op for students in certain programs. Students in these programs will be granted exceptions. We are working through the best way to address those situations and will communicate finalized solutions in a timely manner to students, ensuring no disruption to students’ plans of study.
Undergraduate Students Taking Graduate Courses (PO-80)
The Undergraduate Students Taking Graduate Courses policy has been updated under Expedited Review. The updated policy notes that students in Accelerated Degree Programs may now take up to 15 quarter credits of graduate coursework — an additional six credits beyond the standard nine-credit limit for other undergraduates. The updated policy also clarifies that graduate courses taken as an undergraduate may be used as Shared Credits towards an advanced degree, but may only be applied to one graduate degree program.
Office of the Provost